Receptionist/Records Clerk
3.
4 Pleasanton, CA Pleasanton, CA $20 - $23 an hour $20 - $23 an hour 9 hours ago 9 hours ago 9 hours ago Essential Job Duties:
Receptionist/Hospitality duties:
Greet guests and offer coffee/water Answer multi-line telephone system Conference room preparation and clean up; maintain break room and coffee area Order food/beverages for meetings Track inventory, order, and stock incoming supplies for office and kitchen Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day Provide support to Office Manager as needed Records/Filing duties:
Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents Maintain existing files and create new files using RM software (Interwoven) Re-shelve files in file areas Prepare and send files to off-site storage per firm guidelines All other duties as assigned.
Qualifications/Requirements:
Stellar attendance and punctuality Ability to type 45 wpm Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers Proficiency in Word and Outlook, and familiarity with document management systems Possession of valid California driver license Physical Demands:
Lifting of heavy boxes including client files, overnight packages, etc.
(approximately 20 pounds) Stand/walk frequently Stoop, kneel, and climb small step stool Use fine finger manipulation including writing, typing and using the phone system Work Environment:
Quiet professional office environment.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Pleasanton, CA Pleasanton, CA $20 - $23 an hour $20 - $23 an hour 9 hours ago 9 hours ago 9 hours ago Essential Job Duties:
Receptionist/Hospitality duties:
Greet guests and offer coffee/water Answer multi-line telephone system Conference room preparation and clean up; maintain break room and coffee area Order food/beverages for meetings Track inventory, order, and stock incoming supplies for office and kitchen Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day Provide support to Office Manager as needed Records/Filing duties:
Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents Maintain existing files and create new files using RM software (Interwoven) Re-shelve files in file areas Prepare and send files to off-site storage per firm guidelines All other duties as assigned.
Qualifications/Requirements:
Stellar attendance and punctuality Ability to type 45 wpm Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers Proficiency in Word and Outlook, and familiarity with document management systems Possession of valid California driver license Physical Demands:
Lifting of heavy boxes including client files, overnight packages, etc.
(approximately 20 pounds) Stand/walk frequently Stoop, kneel, and climb small step stool Use fine finger manipulation including writing, typing and using the phone system Work Environment:
Quiet professional office environment.
Estimated Salary: $20 to $28 per hour based on qualifications.
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