Administrative Associate
Bregante
Company LLP Bregante
Company LLP Pleasanton, CA Pleasanton, CA Full-time Full-time $26 an hour $26 an hour 21 hours ago 21 hours ago 21 hours ago Position Summary This position is responsible for assisting in the successful daily operations of the Pleasanton office, including support of administration, facilities and event planning.
The Administrative Associate will be physically in the Pleasanton office but will also provide support to other offices.
The Administrative Associate will need to abide by all Covid-19 protocols in place to ensure that the office environment remains as safe as possible.
Covid vaccination is required.
The position is full-time, 8 hours daily, with some overtime during the tax busy seasons (March/April and September/October).
Core business hours are 8:
30 AM to 5:
00 PM with a half hour lunch break, but we can offer some flexibility.
Essential Duties and Responsibilities Administration Reception:
Answering, screening and routing incoming phone calls.
Greeting office visitors.
Mail and Deliveries:
Handling all incoming and outgoing mail and deliveries.
Preparing and taking certified mail to the post office.
This includes packaging documents to return to clients and preparing mailings with accompanying transmittal letters.
Scanning:
Scanning all client documents and other documents as requested.
Word Processing:
Drafting and finalizing transmittal and engagement letters and other documents.
Processing Tax Returns:
Assembling tax returns and mailing to clients.
Errands:
Occasional trips to the bank, post office, pick up of grocery items, etc.
Lunch Orders:
Assisting with making lunch orders, picking them up, and doing set up and clean up.
Other:
Assisting other firm offices and the Operations Team as needed with various administration duties as assigned.
Facilities Keeping the office organized and maintaining health and safety standards/guidelines with regard disinfecting office areas and equipment.
Assisting Office Manager with scheduling maintenance of office equipment.
Maintaining office and kitchen supplies, including ordering, putting items away, and organizing supplies.
As part of the Operations Team, the Administrative Associate assists other operations team members as needed.
Knowledge, Skills and Abilities Talented in client service (for both internal and external clients) a must.
Excellent communication (written and oral) and interpersonal skills.
Ability to prioritize tasks, exercise sound judgment and maintain confidentiality in handling sensitive information.
Strong organizational, time management, planning, and problem-solving skills.
Strong attention to detail.
Self-motivating with the ability to translate feedback into new job skills.
Strong computer and technology skills.
Must have solid experience with all MS 365 applications (Word, Excel, Outlook, Powerpoint and Sharepoint), Adobe Acrobat, Zoom and Microsoft Teams.
Must be internet savvy.
Must be flexible and a team-player.
Must be reliable.
Must have a car (to pick up lunch orders, go to the bank/post office, and run other errands as needed).
Minimum Qualifications High school diploma required.
Minimum 2-3 years of experience in an administrative capacity.
Previous administrative experience in a professional services environment preferred (accounting, legal, architecture/engineering, etc.
).
Why B+Co? At Bregante
Company LLP (BCo) we offer our employees the opportunity to grow and succeed in today's fast-paced and multi-faceted world of public accounting and business advisory, while also appreciating that you are an individual with personal interests, goals and responsibilities.
We offer highly competitive salaries and a relaxed and enjoyable working atmosphere.
, Full-time regular employees are eligible for a comprehensive benefits package designed to promote a work/life balance that is suited to your individual needs.
Our generous benefits package includes medical, dental, vision, life insurance, LTD and AD&D insurance, optional insurance for Cancer, Accident, Hospital Indemnity, and Critical Illness, Pet Insurance ,and a 401K plan with a Safe Harbor Match.
In addition, our employees enjoy workplace social activities, 10 annual paid holidays, several firm-wide events throughout the year, bonuses for referring new clients and new employees, gym membership reimbursement, tuition reimbursement, charitable giving matching, and opportunities for both individual and team community service.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently.
The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Job Type:
Full-time Pay:
$26.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Schedule:
Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Pleasanton, CA 94588:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
This position requires a minimum of 2 years of administrative assistant experience.
Customer service or other similar experience is not sufficient.
Do you have at least two years of administrative assistant experience? Education:
High school or equivalent (Required)
Experience:
Administrative Assistant:
2 years (Required) Microsoft Office:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Company LLP Bregante
Company LLP Pleasanton, CA Pleasanton, CA Full-time Full-time $26 an hour $26 an hour 21 hours ago 21 hours ago 21 hours ago Position Summary This position is responsible for assisting in the successful daily operations of the Pleasanton office, including support of administration, facilities and event planning.
The Administrative Associate will be physically in the Pleasanton office but will also provide support to other offices.
The Administrative Associate will need to abide by all Covid-19 protocols in place to ensure that the office environment remains as safe as possible.
Covid vaccination is required.
The position is full-time, 8 hours daily, with some overtime during the tax busy seasons (March/April and September/October).
Core business hours are 8:
30 AM to 5:
00 PM with a half hour lunch break, but we can offer some flexibility.
Essential Duties and Responsibilities Administration Reception:
Answering, screening and routing incoming phone calls.
Greeting office visitors.
Mail and Deliveries:
Handling all incoming and outgoing mail and deliveries.
Preparing and taking certified mail to the post office.
This includes packaging documents to return to clients and preparing mailings with accompanying transmittal letters.
Scanning:
Scanning all client documents and other documents as requested.
Word Processing:
Drafting and finalizing transmittal and engagement letters and other documents.
Processing Tax Returns:
Assembling tax returns and mailing to clients.
Errands:
Occasional trips to the bank, post office, pick up of grocery items, etc.
Lunch Orders:
Assisting with making lunch orders, picking them up, and doing set up and clean up.
Other:
Assisting other firm offices and the Operations Team as needed with various administration duties as assigned.
Facilities Keeping the office organized and maintaining health and safety standards/guidelines with regard disinfecting office areas and equipment.
Assisting Office Manager with scheduling maintenance of office equipment.
Maintaining office and kitchen supplies, including ordering, putting items away, and organizing supplies.
As part of the Operations Team, the Administrative Associate assists other operations team members as needed.
Knowledge, Skills and Abilities Talented in client service (for both internal and external clients) a must.
Excellent communication (written and oral) and interpersonal skills.
Ability to prioritize tasks, exercise sound judgment and maintain confidentiality in handling sensitive information.
Strong organizational, time management, planning, and problem-solving skills.
Strong attention to detail.
Self-motivating with the ability to translate feedback into new job skills.
Strong computer and technology skills.
Must have solid experience with all MS 365 applications (Word, Excel, Outlook, Powerpoint and Sharepoint), Adobe Acrobat, Zoom and Microsoft Teams.
Must be internet savvy.
Must be flexible and a team-player.
Must be reliable.
Must have a car (to pick up lunch orders, go to the bank/post office, and run other errands as needed).
Minimum Qualifications High school diploma required.
Minimum 2-3 years of experience in an administrative capacity.
Previous administrative experience in a professional services environment preferred (accounting, legal, architecture/engineering, etc.
).
Why B+Co? At Bregante
Company LLP (BCo) we offer our employees the opportunity to grow and succeed in today's fast-paced and multi-faceted world of public accounting and business advisory, while also appreciating that you are an individual with personal interests, goals and responsibilities.
We offer highly competitive salaries and a relaxed and enjoyable working atmosphere.
, Full-time regular employees are eligible for a comprehensive benefits package designed to promote a work/life balance that is suited to your individual needs.
Our generous benefits package includes medical, dental, vision, life insurance, LTD and AD&D insurance, optional insurance for Cancer, Accident, Hospital Indemnity, and Critical Illness, Pet Insurance ,and a 401K plan with a Safe Harbor Match.
In addition, our employees enjoy workplace social activities, 10 annual paid holidays, several firm-wide events throughout the year, bonuses for referring new clients and new employees, gym membership reimbursement, tuition reimbursement, charitable giving matching, and opportunities for both individual and team community service.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently.
The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Job Type:
Full-time Pay:
$26.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Schedule:
Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Pleasanton, CA 94588:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
This position requires a minimum of 2 years of administrative assistant experience.
Customer service or other similar experience is not sufficient.
Do you have at least two years of administrative assistant experience? Education:
High school or equivalent (Required)
Experience:
Administrative Assistant:
2 years (Required) Microsoft Office:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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