Administrative Assistant
Safeway Safeway Pleasanton, CA Pleasanton, CA Full-time Full-time $52,800 - $68,580 a year $52,800 - $68,580 a year About the company Albertsons Companies is at the forefront of the revolution in retail.
With a fixation on innovation and building culture, our team is rallying our company around a unique vision:
forging a retail winner that is admired for national strength, deep roots in the communities we serve, and a team that has passion for food and delivering great service.
Albertsons is one of the largest retail employers, providing approximately 300,000 jobs across 2,200 stores, 22 distribution centers, 20 food and beverage plants and various support offices.
We operate in 34 states and the District of Columbia under the Albertsons banner, as well as Safeway, Tom Thumb, Jewel Osco, Shaw's, and many more recognizable names.
What you will be doing Completes a variety of secretarial, clerical, administrative and other duties to support a team of professional legal staff handling corporate real estate and related legal matters.
Main responsibilities Process and route incoming mail appropriately, collaborating with others as needed.
Prepare out-going mail as needed.
Handle and process legal documents, including notarizing signatures and arranging for appropriate filing.
Prepare and send transmittal letters and other forms of routine correspondence.
Prepare memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
Answer telephone calls, tactfully and professionally handle inquiries, and transfer to appropriate party.
Make travel arrangements and process related expense reports.
Schedule meetings, make meeting arrangements, and prepare related agendas and meeting materials.
Compile statistical data and format in reports for management review.
Prepare certificates, memos and various other real estate-related documents.
Provide a variety of support services to real estate senior counsel, real estate vice presidents, and outside counsel.
Gather necessary documentation to setup vendor information for payment through Oracle.
Coordinate and audit invoices from outside law firms and vendors for payment in Serengeti.
Other duties as assigned.
A copy of the full job description can be made available to you.
Base Salary Template Language The salary range is $ 52,800 to $ 68,580 annually.
Starting salary will vary based on criteria such as location, experience, and qualifications.
There may be flexibility for exceptional candidates.
Additional Benefits Language Benefits may include medical, dental, vision, disability and life insurance, sick pay (accrued based on hours worked), PTO/Vacation Pay (accrued based on hours worked) or Flexible Time Off, paid holidays (8-9 days annually), bereavement pay, and retirement benefits (such as 401(k) eligibility).
If applicable:
Associates in this position are also eligible for a quarterly bonus.
What we are searching for 4
years' experience as an Administrative Assistant Current California public notary certification Work requires working knowledge of general office software and procedures.
Previous experience creating and formatting letters, envelopes, labels, memoranda and tables, and completing mail merge functions.
Ability to accurately key 50 words per minute.
May require math skills at level to complete one step calculations; i.
e.
addition, subtraction, multiplication, or division.
Computer skills:
word processing in a Microsoft Word/Outlook 360 environment.
Familiarity and experience with real estate law is preferred.
Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas, preferred but not required.
Capability of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics, preferred but not required.
PHYSICAL ENVIRONMENT:
Most work is performed in a temperature-controlled office environment.
Incumbent may sit for long periods of time at a desk or computer terminal.
Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
Stooping, bending, twisting, and reaching may be required in completion of job duties.
What it is like at Albertsons? Albertsons Culture Principles Compassion :
We always treat each other with kindness and respect Team :
We always support and recognize each other Inclusive :
We always value everyone's perspective Learning :
We always strive to grow and develop ourselves and others Competitive :
We always act with integrity to win over the customer Ownership :
We always take actions to drive our success #LI-PN1.
Estimated Salary: $20 to $28 per hour based on qualifications.
With a fixation on innovation and building culture, our team is rallying our company around a unique vision:
forging a retail winner that is admired for national strength, deep roots in the communities we serve, and a team that has passion for food and delivering great service.
Albertsons is one of the largest retail employers, providing approximately 300,000 jobs across 2,200 stores, 22 distribution centers, 20 food and beverage plants and various support offices.
We operate in 34 states and the District of Columbia under the Albertsons banner, as well as Safeway, Tom Thumb, Jewel Osco, Shaw's, and many more recognizable names.
What you will be doing Completes a variety of secretarial, clerical, administrative and other duties to support a team of professional legal staff handling corporate real estate and related legal matters.
Main responsibilities Process and route incoming mail appropriately, collaborating with others as needed.
Prepare out-going mail as needed.
Handle and process legal documents, including notarizing signatures and arranging for appropriate filing.
Prepare and send transmittal letters and other forms of routine correspondence.
Prepare memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
Answer telephone calls, tactfully and professionally handle inquiries, and transfer to appropriate party.
Make travel arrangements and process related expense reports.
Schedule meetings, make meeting arrangements, and prepare related agendas and meeting materials.
Compile statistical data and format in reports for management review.
Prepare certificates, memos and various other real estate-related documents.
Provide a variety of support services to real estate senior counsel, real estate vice presidents, and outside counsel.
Gather necessary documentation to setup vendor information for payment through Oracle.
Coordinate and audit invoices from outside law firms and vendors for payment in Serengeti.
Other duties as assigned.
A copy of the full job description can be made available to you.
Base Salary Template Language The salary range is $ 52,800 to $ 68,580 annually.
Starting salary will vary based on criteria such as location, experience, and qualifications.
There may be flexibility for exceptional candidates.
Additional Benefits Language Benefits may include medical, dental, vision, disability and life insurance, sick pay (accrued based on hours worked), PTO/Vacation Pay (accrued based on hours worked) or Flexible Time Off, paid holidays (8-9 days annually), bereavement pay, and retirement benefits (such as 401(k) eligibility).
If applicable:
Associates in this position are also eligible for a quarterly bonus.
What we are searching for 4
years' experience as an Administrative Assistant Current California public notary certification Work requires working knowledge of general office software and procedures.
Previous experience creating and formatting letters, envelopes, labels, memoranda and tables, and completing mail merge functions.
Ability to accurately key 50 words per minute.
May require math skills at level to complete one step calculations; i.
e.
addition, subtraction, multiplication, or division.
Computer skills:
word processing in a Microsoft Word/Outlook 360 environment.
Familiarity and experience with real estate law is preferred.
Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas, preferred but not required.
Capability of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics, preferred but not required.
PHYSICAL ENVIRONMENT:
Most work is performed in a temperature-controlled office environment.
Incumbent may sit for long periods of time at a desk or computer terminal.
Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
Stooping, bending, twisting, and reaching may be required in completion of job duties.
What it is like at Albertsons? Albertsons Culture Principles Compassion :
We always treat each other with kindness and respect Team :
We always support and recognize each other Inclusive :
We always value everyone's perspective Learning :
We always strive to grow and develop ourselves and others Competitive :
We always act with integrity to win over the customer Ownership :
We always take actions to drive our success #LI-PN1.
Estimated Salary: $20 to $28 per hour based on qualifications.
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